How often should an office be cleaned?

Keeping your office clean is vital for maintaining a healthy and productive work environment. But how often is “often enough”? The truth is, there’s no one-size-fits-all answer. Cleaning frequency depends on several factors, such as number of employees (more people means more mess and more frequent cleaning), nature of work (high-traffic areas or offices with dirt/dust producing activities require more attention), flooring type (carpets trap dust differently than hardwoods, requiring varied cleaning routines), and
presence of allergies or health concerns (if employees have allergies, stricter cleaning measures may be necessary).

How often should an office be cleaned? Our handy guide

While there might not be a generalised approach to how often an office should be cleaned, we can provide some overarching guidelines to help office managers better understand the daily, weekly and monthly cleaning tasks that should be performed to ensure the workplace remains clean, hygienic and presentable.

General cleaning guidelines

While specifics may vary, these general guidelines serve as a starting point:

• Daily cleaning:
  • Empty trash cans and recycling bins.
  • Wipe down high-touch surfaces like desks, keyboards, doorknobs, and light switches.
  • Vacuum high-traffic areas.
  • Sweep and mop hard floors as needed.
  • Restock bathroom supplies (soap, toilet paper, towels).

• Weekly cleaning:
  • Dust furniture and shelves.
  • Vacuum all areas, including under furniture.
  • Mop hard floors thoroughly.
  • Clean bathroom fixtures and mirrors.
  • Clean kitchen appliances and surfaces.
• Deep Cleaning:
  • Every 3-6 months:
    • Deep clean carpets and upholstery.
    • Clean windows and blinds.
    • Clean air vents and ductwork.
    • Sanitise high-touch surfaces with disinfectant wipes.

Additional considerations for how often an office should be cleaned

Bathrooms: Depending on usage, clean and disinfect surfaces daily, including toilets, sinks, and countertops.

Kitchens: Clean spills and messes immediately. Regularly disinfect surfaces, appliances, and shared cookware.

Windows: Clean windows quarterly or more often if dusty or located near pollution sources.

Carpets: Professional deep cleaning every 12-18 months is recommended, depending on traffic and soil level.

Remember: These are just starting points. Adjust your cleaning frequency based on your specific needs and consult with a professional cleaning service for customised recommendations.

The benefits of regular cleaning

Keeping your office clean is important for a number of reasons, and doing so will not only benefit you and your employees, but could also help to boost your business too. Some of the most notable benefits of regular office cleaning include:

Improved health and well-being: A British Cleaning council report found that a dirty office environment can lead to a 10% increase in employee absenteeism due to illness. Regular cleaning reduces exposure to germs and allergens, leading to fewer sick days and a healthier workforce.

• Enhanced productivity: A clean and organised workspace fosters focus and concentration. In fact, a Staples study revealed that 94% of workers reported feeling more productive in a clean workspace, while 77% said they produced a higher quality of work.
• Positive first impression: A clean office portrays professionalism and creates a welcoming environment for clients, visitors, and potential employees. The
• CIPD: Flexible and hybrid working practices in 2023 Report found that 71% of UK employees believe a clean and well-maintained office environment is important for attracting and retaining talent.
• Extended lifespan of furniture and equipment: Regular cleaning prevents dirt and dust buildup, protecting your investments.

By implementing a consistent cleaning routine and adapting it to your unique needs, you can create a safe, healthy, and productive work environment for everyone. Remember, cleanliness isn’t just about aesthetics; it’s an investment in the well-being of your employees, your business, and your brand.

How Alliance Cleaning can help you with your regular office cleaning routine

From daily touch-ups to deep cleans and specialised services, Alliance Cleaning offers a comprehensive solution for maintaining a clean and hygienic workspace. Their commitment to excellence, combined with their expertise and partnership approach, make them a valuable asset for any business seeking a healthy and productive work environment. If you would like to discuss your office cleaning needs, get in touch with our friendly team today.